Bylaws
INDY FUEL BOOSTER CLUB (IFBC)
Our Mission Statement
To work as a group for the enriched enjoyment of Indy Fuel Hockey Team through participation and support of the Indy Fuel management in their endeavors.
BY LAWS – TABLE OF CONTENTS
ARTICLE ONE: FISCAL YEAR
ARTICLE TWO: MEMBERSHIP
ARTICLE THREE: DUES AND FINANCE
ARTICLE FOUR: ANNUAL AUDIT
ARTICLE FIVE: BOARD OF DIRECTORS
ARTICLE SIX: SELECTING NEW BOARD MEMBERS
ARTICLE SEVEN: GENERAL MEMBERSHIP/MEETING PROCEDURES
ARTICLE EIGHT: DISSOLUTION
ARTICLE ONE: FISCAL YEAR
The fiscal year shall be from September 1st to August 31st the following year.
ARTICLE TWO: MEMBERSHIP
Section 1 – Application for Membership
Membership in the IFBC is available to any individual or family that completes a membership application, along with payment of the required annual dues.
IFBC members should renew membership by AUGUST 1st.
New members may join at any time.
Membership & renewal could be subject to board approval.
Section 2 – Types of Membership
Individual Membership – An adult member shall be an individual eighteen (18) years of age or older.
Family Membership – Two or more members of the same immediate family living at the same addresses.
Section 3 – Rights, Privileges and Responsibilities of Membership
Members in good standing are entitled to certain rights and privileges including:
The right to nominate, vote for, and elect Officers in the IFBC. [Must attend four IFBC membership meetings].
The rights to hear, consider, and approve or amend the minutes of the membership meetings.
The right to amend these Bylaws as set forth in Article VIII of the IFBC Constitution with board approval.
The right to recommend expenditures for consideration by the Board of Directors or General Membership.
The right to volunteer for committee work.
The right to attend general membership meetings and functions of the IFBC.
The responsibility to uphold and support goals and the purposes of the IFBC.
The responsibility to exhibit honorable character and reputation when attending IFBC meetings and functions or representing the club in any public venue or in any correspondence including but not limited to social media.
The right to attend IFBC sponsored parties requires members to have attended at least one meeting within the two (2) months prior to the event.
Section 4 – Reimbursement
Any member who requires the payment of approved expenditures incurred for the benefit of the Club must present the appropriate documentation (i.e., receipts, purchase orders, etc.) to the President or Treasurer for payment within thirty days (30) after the date of purchase.
All apartment supplies, except microwaves, are the responsibility of the apartment sponsor with a reimbursement limit of $15 per season. Payment may not be made without an itemized receipt. Microwave replacement is to be brought to the attention of the president to get board approval before replacement.
Section 5 – Membership Term
Annual membership shall commence August 1st and shall end July 31th the following year. New members joining in March or after will continue membership through the next season.
Section 6 – Termination of Membership
Any member may be requested to forfeit membership in the IFBC for any of the following:
Misuse of the IFBC name and/or logo.
Conduct found to be detrimental to the good and welfare of the IFBC and/or the Indy Fuel organization but not limited to the team, the office; the arena and/or staff.
Section 7 – Disciplinary Procedure:
Purpose of the Procedure/Introduction
IFBC aims to encourage and promote the mission statement of the organization. This procedure sets out the action which will be taken when the organization’s rules are broken and/or in the event of gross misconduct and provides a fair, effective and consistent method of dealing with disciplinary matters.
Members are expected to know the mission statement of the IFBC and bylaws governing IFBC
Members will be provided with details of the allegations and any evidence in support of this prior to any disciplinary meeting and they will be given the opportunity to state their case.
A Member is entitled to be accompanied by a representative or colleague at the meeting.
No Member will be dismissed for a first breach of discipline, except in cases of gross misconduct.
Members have the right to appeal any disciplinary action taken.
Board Discussions
The board will discuss allegations and review any evidence in support of this claim to determine if there is any merit to proceed with informal discussion with members.
Informal Discussion with Member
Before taking formal disciplinary action, the IFBC Board of Directors will make every effort to resolve the matter by informal discussion with members. Only where this fails to bring about the desired improvement should the formal disciplinary procedure be implemented.
Verbal Warning
If member breaks rule or his/her conduct or performance is unsatisfactory, the member will be given a verbal warning or performance note. Such warnings will be recorded but disregarded after six (6) months of satisfactory service, providing there have been no subsequent disciplinary issues. However, notation of verbal warning will be kept by secretary for control purposes.
Written Warning
If the conduct is regarded as more serious or member breaks rule or his/her conduct is considered unsatisfactory after they have received a formal verbal warning, a disciplinary meeting may be called, and a written warning will be issued to member. Members will be made aware of the infraction via written warning. This written warning will be sent as a Certified Letter with a Return Receipt. Said letter will come from a person designated by the Executive Board.
Gross Misconduct and Expulsion.
A member can be dismissed without notice on grounds of gross misconduct. Membership forfeiture by expulsion for cause requires a (3/5) three-fifths vote of the Board (Except if person is a board member up for termination, in that case, they cannot vote.)
Expulsion must be confirmed in writing within ten (10) business days of the date of the disciplinary interview. In case of termination any membership dues previously paid will be forfeited. Reinstatement will be at the discretion of the board, should members decide not to appeal.
The Right to Appeal
If member wishes to appeal against any disciplinary decision, they must appeal, in writing, within five (5) business days of being notified of the decision. In the event of an appeal, the Board will appoint a non-partisan committee of five (5) general members to preside overhearing the appeal. A date will be set to hear the appeal. At that time the IFBC and members have the opportunity to present evidence as to why they should or should not be expelled from the IFBC club. At conclusion, the Appeal Committee will have (3) three weeks to submit their decision regarding the member’s appeal.
ARTICLE THREE: DUES AND FINANCE
Section 1 – Establishment of Annual Dues
Dues for membership in the IFBC shall be established by the Board and voted on by the members’ meeting prior to the renewal date (August 1).
Changes in the annual dues, if any, will be reflected in membership applications, posted on the website and included in all current forms of communication.
Section 2 – Payment of Annual Dues
Membership renewals for the following season will be accepted no earlier than March 1st for the upcoming season.
Section 3 – Use of Funds
All funds collected by, accumulated by or donated to the IFBC must be spent only to promote the purpose of the IFBC as stated in the bylaws. No part of the net earnings of the IFBC shall go to the benefit of, or be distributable to its members, trustees, or officers, except that GSRBA shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of GSRBA.
All checks require two (2) signatures, one (1) each from either the President, Vice President or Treasurer. Amounts of $250 and above require membership approval.
Officers authorized for ATM Cards shall be the President and the Treasurer.
Club funds may be used to provide General Liability insurance for the IFBC, and bonding insurance for all board members. The bonding insurance shall be no less than ($10,000) Ten thousand dollars, with all the Board Members adhering to the rules and regulations of such insurance.
ARTICLE FOUR: ANNUAL AUDIT
Section 1 – General Information
An audit may be conducted on the finances of the club by a financial advisor appointed by the club at any time during the fiscal year. The financial advisor shall present to the President the result of its finding including any recommendations which will then be presented at the following general membership meeting.
ARTICLE FIVE: BOARD OF DIRECTORS
Section 1 – General information
All Board members must be members in good standing of the IFBC and have been so for a period of at least one year.
Each Board member shall not hold more than one Board position at a time, including a Pro-Tem position.
The term of office for all Board members shall be continuous until such time they step down or are removed due to failure to execute their duties.
Any member who is no longer an officer shall surrender all records, monies, properties and anything else belonging to the IFBC to the Board within ten (10) days after leaving office.
The General Membership will be made aware via email or by regular mail that the position is open.
A General Member can then state their intent for that position. A vote will take place at the next general membership meeting as close as possible to 30 days from when notice was sent. Voting will be by appearance at the meeting. Parties that stated intent must be at the meeting.
Members up for election must be present at this meeting except for an emergency. The Vice President must be notified of this absence.
Any Board member who misses (3) three Board meetings or (6) six total meetings (board and membership) in a membership year may be evaluated by the Board of Directors. If it is believed that this member is not fulfilling their duties, the Board of Directors will require the resignation of this member from their Board position.
Section 2 – Board Meeting Procedures
Meetings – The Board of Directors shall meet each month prior to general membership meetings, subject to schedule changes and summer sessions.
Quorum – At least two thirds (2/3) of existing Board members, of which one must be the President or Vice-President, shall constitute a quorum to conduct business at any Board meeting for the IFBC in which the President will only vote in the case of a tie.
Order of Business:
The President or Vice President(s) shall call the meeting to order.
The Treasurer shall give the monthly financial report and present any other pertinent financial information.
The Vice-President(s) shall present reports as needed.
The President shall provide a report regarding any pertinent activities and announcements.
Review old business.
Introduction of new business.
The President shall note the date, time, and place of the next Board meeting and request a motion to adjourn the meeting. Such a motion must be seconded and approved by a majority of the Board members present.
Section 3 – Duties of Each Board Member
All Board members shall be ready and willing to assist other Board members in their responsibilities as needed or requested. Each Board member will ensure their responsibility is covered due to their absence at a meeting, game or event.
Any Board member who is in receipt of money from Club activities or membership dues must ensure that all funds are transferred to the Treasurer for deposit with all appropriate documentation within 10 days of the receipt.
Each Board member shall maintain complete and accurate records of their area of responsibility.
Founder/President: The President shall be the general executive officer of the IFBC and the Board of Directors.
They will be the primary liaison and work closely with the Indy Fuel for all IFBC business.
The President is also responsible for making and presenting an agenda for all Board and general membership meetings.
The President is not a set term member - as the founder and president this person is responsible for ensuring the legality of the club as well as the compliance with all ECHL league rules and regulations.
The Founder holds the 501(c)(3) and LLC rights and responsibilities.
Vice-President(s): The Vice President oversees charities (handles fundraising and seeks out potential organizations for IFBC to support).
The Vice-President and/or Assistant Vice-President (hereafter referred to as Vice-President(s) may act in the absence of designated President and/or other board members.
The Vice-President(s) shall preside at all general membership and Board meetings of the IFBC in the absence of the President and shall assume all duties of the President in his/her absence.
Secretary: The Secretary shall record and keep the minutes of all meetings, a record of attendance of all members, reports of all other IFBC functions the Constitution and bylaws (along with all amendments), and the membership roster in books or electronic media and shall be the custodian of all documents of value and responsible for other properties belonging to the IFBC.
The most recent past meeting minutes will be presented for approval and amended as needed or necessary.
They shall keep all correspondence in a book and receive and distribute all incoming IFBC mail.
The post office box (P.O. Box) shall be controlled by the secretary and/or member at large.
The secretary shall be responsible for providing the board with a copy of the minutes within 10 days of the conclusion of the general or board meeting.
Treasurer: The Treasurer shall collect funds due to the Association, pay bills as instructed by the Board, keep an itemized account of all receipts and disbursements, and prepare a written monthly and annual report.
Monthly reports will be presented as a hard copy and read at general membership meetings and accepted by a quorum of the club.
Annual reports shall be presented at the meeting immediately following the beginning of the fiscal year.
The signatures of the President, Vice President, Treasurer, shall be on file with the bank and all checks must be signed by at least two (2) of the three (3) authorized officers.
Members at Large: Members at Large duties shall be assigned by the Board.
ARTICLE SIX: SELECTING NEW BOARD MEMBERS
When a position becomes available the board will each nominate a member for the position who has expressed interest in the position.
The board will conduct a vote and the majority candidate wins.
Members interested in being considered for vacant positions should let the board know.
ARTICLE SEVEN: GENERAL MEMBERSHIP MEETING PROCEDURES
Section 1 – Meetings
General membership meetings will be held each month during the season, subject to schedule changes. Emergency meetings if needed shall be scheduled by the Board. Members will be notified via electronic means as soon as possible.
Section 2 – Quorum
Two thirds (2/3) of the Board, one of which must be the President or Vice President, and no less than 25% of the current qualified voting membership constitute quorum.
Section 3 – Order of Business
The President or Vice President(s) shall call the meeting to order.
The Treasurer shall give the monthly financial report and present other relevant financial information.
The Vice President(s) shall present their reports.
Other Invited Members shall present reports as necessary. To meet the needs and schedule of this member, the order of presentations may be changed.
The President shall provide a report regarding any activities and announcements.
Review old business.
Present new business
The President shall note the date, time, and place of the next general membership meeting and request a motion to adjourn the meeting. Such a motion must be seconded and approved by a majority of the general members present.
ARTICLE EIGHT: DISSOLUTION
In the event of liquidation, dissolution, or winding up of the IFBC, whether voluntary, involuntary, or by the operation of law, the property or other assets of the IFBC remaining after the payment, satisfaction, and discharge of liabilities or obligations, shall be held for a minimum period of one year and then distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
